1. Tool Inventory & Audit
- Maintain a live list of all AI / automation tools in use (internal, third-party, plugins)
- For each: note purpose, data inputs/outputs, responsible owner
2. Use Cases & Permissions
- Allowed uses (e.g. transcription, metadata tagging, drafting suggestions)
- Restricted uses (e.g. unsupervised content generation in news articles, deepfake video)
- Human in the loop: every piece of AI output that goes public should pass an editor’s review
3. Transparency & Disclosure
- Disclose usage publicly (website, footers, byline tags) when AI is involved
- Be clear on what type of AI (ML assist, generative, summarization)
- Keep internal logs of AI usage for audit
4. Fact-checking & Verification
- Require source citation for any claims or data
- Any AI-generated content must undergo verification by reporter/editor
- Maintain a “challenge / red team” process: regularly test the system for hallucinations or bias
5. Data Privacy & Confidentiality
- Avoid uploading sensitive, unpublished, or source identity data into external AI tools
- Use on-prem or secure APIs when possible
- Define and enforce data retention / deletion policies
6. Bias / Fairness / Inclusion
- Monitor for systemic bias (e.g. coverage gaps, demographic representation)
- Include diverse review panels for AI outputs
- Routinely evaluate whether AI pipelines deepened or alleviated inequality in coverage
7. Training & Literacy
- Require all relevant staff to undergo AI ethics / tool training
- Provide regular updates / refreshers as tools change
- Create a glossary / best practices internal reference
8. Monitoring, Audit & Revision
- Schedule quarterly audits of AI usage, failures, and user complaints
- Document errors / near misses and revise policy accordingly
- Mandate incident escalation protocols (if AI output has serious error, public retraction path)
9. Governance & Accountability
- Assign a AI oversight lead / committee (editor + tech + legal)
- Required approval workflows for deploying new AI tools.
- Public reporting (annual) of AI usage and any errors / challenges